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WINDOWS 95/98 TIPS 3

INSTALLING A PRINTER ON A WINDOWS 95/98 NETWORK

Install the printer on the pc that it is physically connected as follows:

    1. Do Not connect the printer to the PC yet. Make sure that the PC in question has its printer port configured in the BIOS to at least EPP mode (as opposed to Standard mode - newer printers require EPP or ECP mode in order for the end-user's software to be able to use all the capabilities of the printer; EPP mode causes the least amount of problems which is why we at Computer Guy use it in preference to ECP mode; however, some printers may only work with ECP mode in which case you will have to configure the BIOS for ECP mode).

    2. Turn off the PC and connect the printer and Start Windows 95/98.

    3. On start-up, Windows 95/98 should detect the new printer open a new hardware dialog box and ask you to provide the drivers for it. Click on the Browse Button and select the drive and directory/folder where the printer drivers are located. Windows will now install the correct drivers from the location specified. If the printer does not get detected by Windows on startup, check all connections and ensure the printer is powered on. If there was a problem, fix it and restart Windows. If the printer is still not detected, go to step 4.

    4. Go to the Start Button \ Settings \ Printers \ Add Printer icon.

    5. Choose Local Printer since you are installing a printer that is local to your PC, that is physically attached to your PC.

    6. Next, on the window that lists printer manufacturers on the left-hand side, click on the  Have Disk button, and then on the Browse Button.

    7. In your Browse window locate the directory/folder where the driver files are and where the Browse window is able to find the file that it wants, usually oemsetup.inf (Note, for HP printers you need to use DISK2, not DISK1 or the CD).

    8. Click the OK Button until you are asked to choose the printer that you want to install. Choose the printer in question (for LaserJet 6Ps, use the Enhanced version over the Normal version) and click the OK Button to start installing it.

    9. When the dialog box asks if you want to print a Test Page answer Yes. Ensure that the Test Page has printed correctly. When it has, edit the icon that will have just been created by the Add Printer procedure (to edit the icon you right click on it and choose Properties).

    10. Choose the Details Tab, then the Spool Settings button and make sure that the Spool Settings are:

      a. Spool print jobs so program finishes printing faster is Selected

      b. Spool data format window reads EMF

      c. Enable bi-directional support for this printer is Selected (if it is not grayed out)

    11. Click on the OK Button

    12. Go to the Paper tab and make sure that US Letter is selected for the Paper Size, that the default paper tray is one of the cassette trays rather than a multi-purpose tray, and Orientation is set to Portrait

    13. Click on the OK Button. You're ready to print. Try printing from Word, Excel, or something similar. Make sure you can print from all the printer's bins.

ENABLE PRINTER SHARING:

The following instructions assume that the PC to which you have just attached the new printer, is already working properly on the Windows 95/98 network.

    1. Go to Start Button\ Settings \ Control Panel \ Network.

    2. Go to the Identification Tab and print it by pressing and holding the Alt key and then pressing the Print Screen key on the keyboard. Open Word or WordPad and Paste the screen capture into a blank document, Print the document as you will need to refer to it later.

    3. Go back to the Configuration  Tab and click on the File and Print Sharing button. Select I want to be able to allow others to print to my printer(s) and click the OK Button.

    4. Once you click on the OK Button you will be back into the Network Icon and you should notice that there are now three tabs at the top, one of them called Access Control.

    5. Click on the OK Button. The PC should tell you that it needs to restart Windows. Click the OK Button.

MARK THE NEW PRINTER AS A SHAREABLE PRINTER:

    1. On reboot, go to Start Button\ Settings \ Printers.

    2. Right click on the new printer and you should see an option called Sharing

    3. Choose it and configure the next screen like this:

      a. Share As is Selected

      b. Enter Name for the printer in the box labeled Share Name

      c. Enter any other printer identifiers in the Comments box (such as Connected to Steve's PC)

      d. Do not enter a password at this time

    4. Once you're done, click on the OK Button. This will take you back to the Printers Window where, after a second or so, you should see a hand holding the icon for that printer: this shows that that printer is now shareable across the network and can be used by other PCs on your Windows 95/98 network.

INSTALL THE PRINTER ON THE OTHER PCs

    1. Ensure that the PC is on the same Network/Workgroup as the PC with the printer physically connected to it

    2. Go into the Start Button\ Settings \ Printers \ Add Printer icon

    3. Choose Network Printer on the first dialog box that appears since you are installing a printer that is not connected directly to your PC but which is instead connected to another PC on the Windows 95/98 network. Click Next Button

    4. You should then get an Add Printer Wizard window

    5. Select the Yes Radio Button at the Do you print from MS-DOS based applications? Statement

    6. Click on the Browse Button

    7. The next window represents your Windows 95/98 network. If you are not sure where to start, double-click on Entire Network to expand it. You should now start seeing the network fileserver and/or any other PC that has enabled either File Sharing or Printer Sharing. In other words you should be able to see the PC on which you actually physically installed the printer earlier in this procedure, it's name will be the one that was shown on the Identification Tab that you printed earlier

    8. Once you have found the right PC, Double-Click on it and you should find in the branch that opens the printer that you want to connect to. Highlight it and click on the OK Button

    9. Windows 95/98 will install the printer software and drivers over the network and into the PC

    10. Check that the Test Page has printed correctly. When it has, edit the icon that will have just been created by the Add Printer procedure (to edit the icon you right click on it and choose Properties)

    11. Choose the Details Tab, then the Spool Settings Button and make sure that the Spool Settings are:

      a. Spool print jobs so program finishes printing faster is Selected

      b. Spool data format window reads EMF

      c. Enable bi-directional support for this printer is Selected (if it is not grayed out)

    12. Click the OK Button

    13. Go to the Paper tab and make sure that US Letter is selected for the Paper Size, that the default paper tray is one of the cassette trays rather than a multi-purpose tray, and Orientation is set to Portrait

    14. Click on the OK Button. You're ready to print. Try printing from Word, Excel, or something similar. Make sure you can print from all the Shared printer's bins.

    15. Finally, in the Printers window, right-click on the printer you have just installed and rename it in a manner that is fully descriptive of what the printer is and, above all, of where it is located so that that PC's user never have to try to remember where that particular printer is located.

    16. Repeat This Process For Every Pc That Will Need To Access The New Network Printer